Job Description

Administrative Assistant

Our busy San Jose office is looking for a long-term, professional and energetic individual to fill the role of Administrative Assistant. This is an opportunity for a talented, motivated individual who wishes to gain experience in a variety of departments within the organization. Still interested? Read below for more details!

We Have:

• A unique people-centered culture that attracts the brightest and most forward-thinking professionals.
• The resources, expertise, and global capability of a Big Four accounting firm together with the responsiveness and accessibility of a local firm.
• A regional presence in the Bay Area, while still serving our clients nationally and internationally.
• Recognition as one of the Bay Area's "Best Place to Work" and "No. 1 Best Large Accounting Firm to Work for" by Accounting Today.

You Will:

• Welcome clients, staff, and visitors, ensuring they are connected with the appropriate personnel.
• Answer the main office phone line, address inquiries, route calls, and take messages efficiently.
• Process incoming and outgoing mail, including metering mail, domestic and international shipments, FedEx labels and tracking.
• Oversee conference room(s) scheduling, event setup and teardown, and related office service requests.
• Support office events and functions, including client meetings, training sessions, businesses development functions and corporate gatherings.
• Run errands as needed for events, office operations and client service requests.
• Provide administrative support to practice groups, especially during peak periods.
• Assist with preparing and processing engagement letters and general administrative tasks such as printing, binding, and scanning documents.
• Maintain inventory of office supplies.

You Have:

• High school diploma or equivalent required; associate degree or higher preferred
• 13 years of administrative support experience in a professional office environment
• Proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel)
• Ability to lift and carry 3550 lbs
• Reliable transportation for courier runs as needed (post office, clients, etc.)
• Strong organizational skills, attention to detail, and commitment to quality
• Excellent oral and written communication skills
• Adaptability to changing priorities and effective task management
• Problem-solving ability and strong interpersonal skills
• Flexible, positive attitude, and strong work ethic
• Ability to work overtime, if needed.

*This position is an in-office position. BPM's normal business hours are Monday - Friday, 8:30am - 5:30pm

$20 - $25 an hour

The salary range provided is intended for candidates in the San Francisco Bay Area who meet the minimum requirements of the position. Candidates who do not reside in the San Francisco Bay Area, do not meet the minimum requirements, or exceed the requirements are encouraged to apply and a recruiter will provide you with a range specific to your location and qualifications.

At BPM we are people who value people. We are progressive and purposeful. We are a firm with flexibility. Our shared entrepreneurial spirit drives us to see and do things differently. And our passion for people makes BPM a place where everyone feels welcome, valued, and part of something bigger.

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