Job Description

Job Description

Job Description

Construction Office Manager

Reputable, well respected construction general contractor, is seeking an experienced office manager to oversee day to to-day accounting and HR operational functions.

Reporting to the VP of Human Resources and Finance, the office manager will endure accurate processing of invoices, provides payroll support, maintain employee records, administer benefits, facilitate onboarding, ensure compliance with HR policies, and servie as the primary administrative and HR contact for staff,

Job Responsibilities

Accounting Responsibilities

Separate invoices and direct them to the correct superintendent.

Input invoices into Foundation for payment preparation.

Verify vendor statements and ensure all invoices are accounted for before processing payments.

Print checks, obtain necessary approvals, prepare envelopes, and mail to vendors.

Maintain job reports, certified payroll, and other financial documentation.

Record employee hours from timesheets and prepare payroll documentation for processing.

File all accounting paperwork systematically.

Track mileage, gas/diesel usage, and other expenses.

Coordinate with vendors and superintendents regarding invoice discrepancies or requests.

Assist superintendents and other staff with administrative or accounting support as needed.

Maintain the weekly reporting of CFM to the management.

Review the weekly AR aging and AP aging reports and plug them into the CFM.

Forecast the coming week’s goal based on the company's financial goal for the year.

Delinquent clients must be reported to the Management for further discussion.

HR Responsibilities

Manage full-cycle onboarding for new hires, including collecting IDs, bank account info, and required documents.

Maintain and update employee personnel files and HR records.

Track attendance, leave balances, and PTO accruals.

Administer employee benefits (health, retirement, PTO, insurance) and respond to employee inquiries.

Support performance review processes, including preparation, documentation, and scheduling.

Assist with employee relations matters, coaching, policy enforcement, and corrective actions.

Ensure HR compliance with labor laws, OSHA requirements, and company policies.

Maintain new hire and HR reporting metrics, including training, certifications, and compliance deadlines.

Administrative and Office Management

Oversee general office operations and ensure smooth workflow.

Maintain office supplies, equipment, and vendor relationships.

Schedule meetings, prepare agendas, and document action items.

Support VP of Finance & HR and company owners with reporting, documentation, and ad hoc projects.

Serve as backup to receptionist or other administrative staff as needed.

Support VP of Finance

Schedule and coordinate meetings for VP of Finance & HR and owners.

Prepare and organize documentation for board meetings or owner requests.

Assist with office operations as needed, including reception coverage or administrative tasks.

Track deadlines for financial filings, HR reports, and compliance requirements.

Cash Flow Management (CFM)

Maintain the weekly reporting of CFM to the management.

Review the weekly AR aging and AP aging reports and plug them into the CFM.

Forecast the coming week’s goal based on the company's financial goal for the year.

Delinquent clients must be reported to the Management for further discussion.

Performance Review and Administrative Duties

Review Accounts Payable and Executive Administrative Assistant performance annually and make recommendations to the VP of HR & Finance

Review job contracts to verify inaccuracies and inconsistencies. Verifies the checklist that all documents have been received.

Perform duties as directed by the VP of Finance.

Requirements

Associate’s degree in Accounting, Finance, Human Resources, or Business Administration required, Bachelor’s preferred.

2+ years in accounting administration, HR support, or payroll management

Experience with Foundation, payroll software, and accounting systems preferred.

Prior experience supporting senior executives is a plus.

Previous experience supporting senior executives preferred.

Strong organizational and time-management skills.

High attention to detail and accuracy.

Excellent verbal and written communication.

Ability to handle confidential and sensitive information.

Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Teams).

Strong problem-solving and analytical skills.

Payroll certification or HR-related certification is a plus (e.g., PHR, CPP).

Knowledge of labor laws and compliance regulations is a plus.

We are an equal employment company, with a drug-free workplace. In addition to the competitive wages and incentives, we provide the opportunity to become an integral part of the continued growth of our organization. All qualified applicants will receive consideration without regard to race, color, religion, gender, national origin, disability status, protected veteran status, or any other characteristic protected by law. If you consider yourself qualified for this position, we encourage you to apply.

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