Job Description

Job Description

Job Description

Professional Receptionist / Concierge needed for full time position in downtown Tampa. Candidates must possess exceptional customer service and communication skills, have a professional appearance, and be energetic, motivated and a team player. You must love communicating with people and clients.

Job Duties and Responsibilities

• Greet clients and other visitors as they arrive to the office; act as initial point of contact
• Answer main office phones in a courteous, professional and timely manner; transfer calls to the appropriate person and/or their voicemail; take messages when needed
• Coordinate with clients, attorneys and staff regarding a variety of inquiries and requests for assistance, e.g. ordering car/taxi service, scheduling visitor offices, work orders for maintenance issues, etc.
• Responsible for hospitality functions
  • Schedule conference rooms for meetings and events utilizing Firm software
  • Maintain and organize conference rooms, reception areas, kitchens and lounges
  • Conference room and suite sweeps (adjust chairs, wipe down tables, stock supplies, adjust blinds)
  • Beverage / coffee / food setup and break down for client meetings, parties and Firm events
  • Order and keep track of inventory for kitchen, food, beverages, and conference room supplies, etc.
  • Maintain kitchens and clean kitchen equipment including coffee machines, refrigerators, microwaves, ice machines, etc.
  • Load and unload the dishwasher(s)
• Under supervision, assist in event planning and other admin tasks
• May perform general clerical tasks by assisting visiting professionals, legal secretaries, attorneys and paralegals with data entry, shipping labels, envelopes, tabs, scanning, assembling case binders and other tasks as time allows
• Process vendor invoices, log in deliveries, mail, etc., coordinate catering requests
• Coordinate monthly birthday/anniversary celebrations

Education and Experience

• Minimum High School diploma or General Education Degree (GED) required
• 3+ years of experience as a receptionist, preferably in a law firm or other professional client services organization
• Knowledge of Microsoft Office (Outlook 2010, WORD, Excel)
• Strong ability to handle multiple tasks, such as incoming calls, guests, and faxes

Job and Personality Requirements

• Professional personal appearance
• Ability to maintain a professional demeanor under pressure
• Ability to be cooperative with other employees to ensure a smooth running and effective office operation
• Detail Oriented
• Reliable and Punctual
• Must be able to arrive early, stay late, have the flexibility to work overtime if needed
• Ability to lift or move a wheeled cart 15 lbs.
• Ability to walk, bend, kneel, stand, and/or sit for an extended period of time

Company Description

All Legal Staff, Inc. (ALS) is a full-service permanent placement agency that exclusively specializes in placing attorneys, paralegals, legal assistants, administrative and legal support staff. We have a database of skilled attorneys and other legal professionals. Combined we have over 40 years experience staffing Law Firms and Corporate Law Departments of all sizes. We are family-owned and operated by a former Legal Administrator who worked in three law firms for over twenty-five years. We know the demands that law firms and corporate counsel face each day and recruit only for the best legal talent available. We are currently celebrating 19 years servicing Tampa Bay, the State of Florida and our clients nationally.

Candidates can rest assured that we will work our hardest to place you with one of our more than 100 clients. We listen to you, your needs, your direction for your career, and our conversations are confidential.

Legal recruiting is a personal service business. We offer both the firms and candidates with whom we work with highly personalized, ethical and honest services.

WHAT WE DO
ALS provides law firms with experienced permanent legal staff.
• Advertising on all major job boards, job sites and social media
• Personal Interviews with each candidate
• Legal specific testing
• Software testing
• Reference checks
• Background checks
• Guarantees
• Additional Services Available

WE SPECIALIZE IN...
• Attorneys
• Legal Assistants
• Legal Secretaries
• Paralegals
• Receptionists
• E-Discovery (eDiscovery)
• Legal Administrators
• Accounting & Facilities Personnel
• Legal Support Staff
• Administrative Support Staff

Company Description

All Legal Staff, Inc. (ALS) is a full-service permanent placement agency that exclusively specializes in placing attorneys, paralegals, legal assistants, administrative and legal support staff. We have a database of skilled attorneys and other legal professionals. Combined we have over 40 years experience staffing Law Firms and Corporate Law Departments of all sizes. We are family-owned and operated by a former Legal Administrator who worked in three law firms for over twenty-five years. We know the demands that law firms and corporate counsel face each day and recruit only for the best legal talent available. We are currently celebrating 19 years servicing Tampa Bay, the State of Florida and our clients nationally.\r\n\r\nCandidates can rest assured that we will work our hardest to place you with one of our more than 100 clients. We listen to you, your needs, your direction for your career, and our conversations are confidential. \r\n\r\nLegal recruiting is a personal service business. We offer both the firms and candidates with whom we work with highly personalized, ethical and honest services.\r\n\r\nWHAT WE DO\r\nALS provides law firms with experienced permanent legal staff.\r\n• Advertising on all major job boards, job sites and social media\r\n• Personal Interviews with each candidate\r\n• Legal specific testing\r\n• Software testing\r\n• Reference checks\r\n• Background checks\r\n• Guarantees\r\n• Additional Services Available\r\n\r\nWE SPECIALIZE IN...\r\n• Attorneys\r\n• Legal Assistants\r\n• Legal Secretaries\r\n• Paralegals\r\n• Receptionists\r\n• E-Discovery (eDiscovery)\r\n• Legal Administrators\r\n• Accounting & Facilities Personnel\r\n• Legal Support Staff\r\n• Administrative Support Staff

Job Tags

Permanent employment, Full time, Work at office,

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