Job Description

Job Description

Job Description

This position requires working in the Indianapolis office at least three days per week, with the potential for additional in-office days as needed.  

The Finance Coordinator supports the Finance Department by performing a variety of accounting and administrative tasks related to accounts receivable, cash receipts, credit card processing, collections, and customer service. This role serves Kiwanis International and its affiliated organizations, including Circle K International, Key Club International, Builders Club, Aktion Club, and K-Kids. The Finance Coordinator also provides administrative support to the Finance Department Leadership Team (FDLT) and other team members as needed.

ESSENTIAL FUNCTIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Process receivable payments, generate invoices/statements, and make bank deposits.
• Communicate with clubs via phone and email regarding financial matters.
• Print and review bank reports and reconcile fiscal agent reports.
• Process payments for new clubs and members, including foreign currency transactions.
• Handle daily credit card processing and reconciliation.
• Manage club refunds, adjustments, and membership data entry.
• Assist with banking relationships, including documentation for account changes and transfers.
• Serve as backup administrator for the corporate card program.
• Support Accounts Payable functions and assist with dues billing processes.
• Prepare documents for board and finance-related meetings.
• Coordinate Foreign Bank Account Reports (FBAR) with external auditors.
• Coordinate district dues payments and communicate collections to districts.
• Provide guidance on IRS group exemption status and annual tax filings.
• Provide guidance and complying financial and tax information for districts in good standing reporting.
• Assist with annual audit preparation and organizational tax filings.
• Maintain financial records (paper and electronic) and ensure confidentiality.
• Provide customer service to clubs and members regarding financial transactions.
• Oversee corporate card management, including renewals and cancellations.
• Complete correspondence and questionnaires assigned.
• Perform other duties as assigned, trained for, and qualified to do.

Educational requirements:

• High school diploma required.
• Associate degree in accounting or business preferred.
• College-level business or accounting coursework is a plus.

Experiential requirements:

• Minimum of 4–6 years of office experience with administrative responsibilities.
• Experience in customer service and financial operations preferred.

Skills and Abilities

• Proficiency in Microsoft Office Suite and Outlook.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive financial information.
• Strong math and analytical skills.
• Ability to work independently and prioritize tasks.
• Familiarity with banking and expense/travel reporting software.
• Multilingual skills and service club experience are a plus.

Working Conditions and Physical requirements

• Primarily sedentary work; must be able to sit and use a computer for extended periods.
• Occasional lifting and packing of materials.
• Flexible schedule required, including occasional overtime and weekend work.
• Work is performed in a standard office environment with moderate noise levels.

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